Notes

• Make an agenda next time…
• Fred (which means more people than Fred) was confused about what was going on, so he made a list of threads of ongoing stuff by reading back through the Slack, etc
• We need to communicate what’s being brainstormed vs. what’s being worked on actively
• Organization for ourselves:
• Investigate using projects tools on Github → could be useful elsewhere e.g. for science projects
• Investigate whether we can use GitHub to assign specific tasks to individual people so these can - be tracked and for accountability
• RCWG portal – consensus reached, see proposal protocol below
• Consolidate proposals towards “sleeping on things” over Christmas
• Make sure people are assigned to proposals
• Take 1 or 2 proposals each, think through the implementation directly

TODO!

• People adopt proposals as they wish by adding names (at least two to be discussed)
• Add to proposals with new thinking
• Organize proposals by theme on the portal from the “threads” slack post

Proposal Protocol:

• At least two authors
• Proposals go on github
• Link is posted on the relevant Slack channel
• People respond with clarifications, questions, etc
• Based on the proposal, the authors edit and update the group

Approval Protocol:

• The small group makes proposals and consensus is built around them
• The faculty meeting objects/clarifies/approves proposals
• Opinions of the whole institute can happen by people joining the group, communicating on slack, etc
• Proposals are free to browse, organized by whatever the stage the proposal is in

Proposals Ongoing

Data Clubs

• Fred, Philip, Spencer?
• Tom thoughts
  • This should be internal, because stuff leaks
  • Rename them to “SWC Lab Meeting”
  • If the presenter wants to open up the meeting to more people
  • Presenter and PI can choose whether to be a “lab meeting” (within-SWC) or “data club” (+affiliates)
• Worries about not being open
  • Open science doesn’t necessarily mean sharing all your data all the time

Gatsby-SWC rotations

• Joaquin and Ana?
• One SWC rotation could be done at Gatsby
• Gatsby student could jump into SWC lab
• This is a lot do with promoting the opportunities available

Slack channels

• Spencer and Philip?
• These are more like expertise channels
• Good for Gatsby/SWC interaction
• Rename to expertise channels
• Mathematical methods, data analysis, etc

Science Project Platform

• Spencer, Philip?
• IBL has science project registration – more information about this?
• This is good because
  • Collaborators
  • Feedback from lots of people
  • Forces you to think through the project